1. GUARANTEE: Final menu selections and arrangements shall be completed no less than thirty (30) days prior to the function date and an appropriate number of guests designated at that time. Customer shall advise Blue Heron Pines of final guaranteed number of guests no later than two (2) weeks prior to function date. The final guest number cannot exceed room maximum number. If the final guaranteed number of guests is below agreed upon minimum number of guests, the customer is responsible for payment of the minimum guaranteed number of guests. Management reserves the right to charge for damages in the event of a breach of this guarantee.
2. DEPOSITS/CANCELLATIONS: All deposits and payments to account are non‑refundable. In the event of customer contract cancellation, Blue Heron Pines Golf Club must receive a written letter requesting cancellation. In addition, the customer shall be responsible for the following:
(a) If the customer requests to cancel 270‑365 days before the wedding, the customer owes 25% of the total expected payment one week from time of cancellation
(b) If the customer requests to cancel 180‑269 days before the wedding, the customer owes 50% of the total expected payment one week from the time of cancellation
2A. If the customer requests to cancel less than 179 days before the wedding and the date does not get rebooked, the customer owes the expected revenue amount for that day. If the date does not get rebooked at the expected equivalent revenue, the customer shall be responsible for the difference. Amount due at the time of the original event date.
3. PAYMENT: Payment shall be as follows: (a) A minimum of $1,500 deposit at time of booking, (b) Additional $1,500 payment due eight months prior to wedding (c) sixty percent (60%) of the balance due four (4) months before the function date (previous payments included); (d) Final payment must be made one (1) week in advance in the form of a cashier's check, money order, or cash. Final payment is based on the final guaranteed number of guests on a per person basis. Payment of additional guests not herin included shall be paid at the time of the function at a per person rate. If the function is cancelled, management will demand all damages stated in paragraph 2, including all legal fees. Gift certificates will not be honored as payments for contracted events.